February 22nd, 2018

How to Automate Teaching Private Lessons

How to AutomateIdeally, you want to spend the majority of your time preparing lessons and teaching lessons. Regardless, you know that a good amount of time must be spent on the “business” side of things, in order for your private music lesson business to do well.

As you get better at the “business” side of things, you will want to eventually automate everything. Wikipedia defines automation as the use of control systems and information technologies to reduce the need for human work in the production of goods and services.

In a nutshell, you want to have systems and technology in place so you won’t have to think much about your music lesson business. Eventually, you will spend the majority of your time preparing and teaching lessons.

Here are some tips to help you begin to automate your music lesson business:

  1. Write down ways that your students and/or parents could better manage themselves. Set small goals towards implementing these plans.
  2. Write and schedule monthly emails to your students and parents. Infusionsoft is great for this.
  3. Write and schedule blog posts for the future. WordPress is great for this.
  4. Take advantage of the latest computer technology. I try to take a trip to Best Buy twice a year just to browse and ask questions.
  5. Use CRM (Customer Relationship Management) software. I use both Infusionsoft and
    Music Teacher’s Helper.
  6. Write an operations manual for every system in your business. For more information on how to do this, read The E-Myth Revisited by Michael Gerber.
  7. Use checklists for everything. You won’t have to think.
  8. Eliminate tasks that are taking up time and not producing any results.
  9. Set benchmarks for how much time should be spent on certain tasks and stick to them.

You will know that your music lesson business is automated when you are experiencing less stress and anxiety. Calls and emails will be coming in regularly about your lessons. You won’t have to think about marketing or money. Autmotation is the ultimate goal for my One-on-One Coaching.

Click here to learn more about how my One-on-One Coaching can help you grow your
music lesson business!

About Mike Veny

Mike Veny has written 26 articles on this website.

Mike Veny is a professional drummer in New York City. He has been happy playing drums since 1989. He performs with Sean 360x & the universoul spiRitual Ankhestra alongside Ramsey Jones of the Wu-Tang Clan family. Sean 360x is a MySpace chartopping artist & has been #1 on the ReverbNation Electronica/Dance charts for over 16 weeks. He also performs with Kim Oler, an Emmy Award winning composer for ABC’s All My Children, As the World Turns,The Tracey Ullman Show, and The Guiding Light.

  • This is great information. Questions;
    1. What kinds of topics do you discuss in your monthly emails?
    2. I looked at Infusionsoft. Seems expensive. Is it worth it?

    • Mike Veny

      Hi Terry. Thanks for your questions.1. In terms of topics, I make it a point to discuss such as practicing, playing with emotion, funny YouTube drummer videos, achievements of a particular student.2. Is it worth it? It really depends on the person using it. If you're serious about building up your email list, then yes a product like Infusionsoft is totally worth it. I use Infusionsoft for a few things: monthly email newsletters to students, video drum lessons to people around the world, communicating with people who contact me via MusicLessonBusiness.com. In summary, it's the right tool if you're ready to really expand your business beyond just the lessons you teach.

  • Kim

    I have been sending out weekly emails to my students for the last few years. Thsi is exclusively how I schedule them. Many parents were against it at first but they have since all come around. It has mae a huge difference for me in terms of organization and time. I will look into Infusionsoft.

  • Max Millman

    great article!
    As it just so happens I picked up a copy of “The E-Myth Revisited” a few months back and have almost finished reading it.
    It is an excellent book!